Travel Reimbursement Policy Toolkit

Fair. Simple. Stress-Free.

This all-in-one toolkit makes it easy to manage travel expenses with clarity and consistency. Whether you’re reimbursing staff, volunteers, or board members, these ready-to-use tools help keep everyone on the same page—so travel stays organized and worry-free.

Built for Nonprofits That Value Transparency and Efficiency

Because time spent managing receipts is time away from your mission.

What’s Inside:

• Customizable Policy Template – Set clear guidelines that fit your team and budget

• Expense Report Form – A simple way to track and submit travel costs

• Mileage Rate Sheet – Up-to-date rates for fair and accurate reimbursements

• FAQ Guide – Quick answers to common questions about what’s covered and how

Why It Helps:

• Saves time – Reduces back-and-forth and confusion

• Controls costs – Sets clear boundaries to avoid overspending

• Promotes fairness – Everyone follows the same set of travel rules

• Cuts paperwork – Makes reimbursements faster and more efficient

• Prevents mistakes – Clear forms and policies reduce reporting errors

Key Features:

• Simple and jargon-free – Easy for everyone to understand

• Fully customizable – Tailor it to match your organization’s policies

• Aligned with best practices – Built to reflect current reimbursement standards

• Digital & print-friendly – Use it online or keep a hard copy handy

Because smart travel policies keep your team moving—and your mission on track.