Purchasing Policy Template

Spend Wisely. Stay Accountable. Support Your Mission.

This customizable template helps your nonprofit set clear, practical guidelines for making responsible purchasing decisions. Whether you're buying office supplies or investing in program resources, this policy keeps spending aligned with your values—and your budget.

Why It Matters:

• Promotes smart stewardship – Ensures funds are used with care and intention

• Creates consistency – Sets a clear process for how purchases are requested, reviewed, and approved

• Supports transparency – Builds trust with your board, funders, and community

Use this template as a starting point, and consider working with a legal or financial advisor to tailor it to your organization’s size, structure, and compliance needs.

Because how you spend is part of how you serve.